Position Summary

The Associate Procurement Analyst supports sourcing, procurement, and project execution activities by managing purchase orders, coordinating supplier communications, expediting deliveries, maintaining sourcing data, and supporting cross-functional project teams. This role plays a critical part in ensuring materials and services are delivered accurately, on time, and in compliance with company policies and project requirements.

Key Responsibilities

Purchase Order Management

• Manage purchase order (PO) acknowledgements and confirmations from suppliers
• Process PO receipts and resolve receipt discrepancies
• Assist with PO closeout activities
• Validate pricing, quantities, delivery dates, and terms
• Update PO revisions and communicate changes to suppliers and internal stakeholders
• Monitor PO status throughout the procurement lifecycle
• Maintain sourcing files and audit documentation
• Support Delegation of Authority (DoA) compliance requirements

Expediting & Delivery Coordination

• Expedite material and service deliveries to support project schedules
• Follow up with suppliers regarding open orders and late deliveries
• Track critical path items and proactively escalate supply risks
• Coordinate shipment updates and communicate delays to stakeholders
• Support recovery planning for missed or delayed deliveries

Supplier Coordination & Support

• Assist with supplier onboarding and qualification processes
• Collect, verify, and maintain supplier documentation including:
  • Certificates of Insurance (COIs)
  • W-9 forms
  • Banking forms
  • Compliance certifications
  • Mutual Non-Disclosure Agreements (MNDAs)
• Coordinate with Supplier Qualification and Center of Excellence (COE) teams

Reporting & Analytics

• Maintain sourcing trackers and project logs
• Generate reports related to:
  • Open purchase orders
  • Late deliveries
  • Supplier performance
  • Spend analysis
  • Project sourcing status
• Support dashboard updates and Power BI reporting
• Monitor sourcing KPIs and escalate exceptions as needed

Project Support

• Coordinate sourcing activities aligned with project schedules
• Attend project meetings as required
• Support Project Sourcing Leads (PSLs) and buyers with administrative and operational tasks
• Assist with tracking project milestones and sourcing deliverables
• Support documentation readiness for project execution

Cross-Functional Collaboration

• Partner closely with:
  • Project Management
  • Operations
  • Finance
  • Engineering
  • Logistics
  • Supplier Qualification teams
• Communicate sourcing updates, risks, and delivery impacts effectively across teams

Continuous Improvement

• Identify opportunities to streamline sourcing and procurement processes
• Support Lean and Kaizen initiatives
• Assist in the development and maintenance of SOPs and training materials
• Help improve sourcing tools, workflows, and reporting capabilities

Qualifications

• Bachelor’s degree in Supply Chain, Business, Procurement, Operations, or related field preferred
• 2+ years of experience in sourcing, procurement, supply chain, or project support roles
• Strong organizational and analytical skills
• Experience working with ERP systems and procurement tools
• Proficiency in Microsoft Excel and reporting tools such as Power BI
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented with strong problem-solving capabilities

Preferred Skills

• Experience supporting project-based procurement environments
• Knowledge of sourcing and supplier qualification processes
• Familiarity with Lean, Kaizen, or continuous improvement methodologies
• Understanding of procurement compliance and audit documentation practices