Operations & Property Support Coordinator (Hybrid – Maintenance + Real Estate)

Crawford Construction Corp & Grand Haven Realty LLC
Remote | Central Time Business Hours

Pay Rate: $123 – $308 MXN per hour (≈ $6.85 – $17.10 USD/hour, based on experience)

This is a hybrid operations role supporting both maintenance/construction operations and real estate / fix & flip projects. We are seeking a highly organized, proactive coordinator who can manage work orders, follow up independently, and keep projects moving across multiple systems without constant oversight.

This is not a basic admin role.

Core Responsibilities

Maintenance Operations (Crawford Construction Corp.)

• Create and manage work orders for repairs, inspections, and estimates
• Coordinate with vendors, field technicians, and tenants
• Answer incoming maintenance calls and provide timely client updates
• Ensure before / during / after photos are uploaded via Pruvan Direct
• Enter updates into client portals including Property Meld, HomeRiver Group, Cyprexx, Century 21 Accent Homes, and others as assigned
• Assist with permit applications, scheduling, and follow-ups across active work orders
• Actively drive Pending Approvals and follow-ups to resolution

Real Estate & Fix + Flip Support (Grand Haven Realty LLC)

• Assist with BPO submissions and investor documentation
• Support active listings (data entry, updates, coordination)
• Track rehab progress and listing readiness for fix & flip properties
• Upload marketing materials and coordinate with design/media vendors
• Assist with recruiting and supporting real estate agents
• Support listing updates, agent communication, and administrative needs

Administrative & Executive Support

• Maintain project boards, task tracking, and calendars via Monday.com and Outlook
• Submit updates through Monday.com, Dialpad, and email
• Follow up on permits, inbox items, clients, and backlogged tasks
• Ensure systems accurately reflect real-time project status

Systems You Must Be Comfortable Using

• Monday.com (required)
• Property management portals
• Email and phone coordination
• Pruvan Direct (photo documentation)
• Hubstaff (time & activity tracking with screenshots enabled)
• Dialpad or Slack for daily check-ins

What We’re Looking For

✅ Strong follow-through and urgency
✅ Excellent written communication
✅ Independent problem-solving skills
✅ Comfortable making calls and following up
✅ Highly organized and detail-oriented
✅ Able to juggle operations + real estate tasks
✅ Reliable attendance during business hours

Strong Plus If You Have Experience With:

• BPOs
• Property listings or real estate admin
• Fix & flip projects
• Agent recruiting or onboarding
• Property maintenance or construction coordination

Important Expectations

• This role requires consistent availability
• Last-minute absences or missed follow-ups will not work
• You are expected to review notes and documentation before escalating
• Performance is reviewed closely during the first 30 days

Terms of Employment

• Full-time, remote
• Monday–Friday (Central Time)
• 2-week paid training period
• 90-day performance review
• Hubstaff time tracking required during work hours

About Us

Crawford Construction Corp. is a licensed general contracting and maintenance firm operating nationwide, specializing in tenant repairs, renovations, new construction, and investment property support. Our sister company, Grand Haven Realty LLC, supports fix & flip projects, listings, investor portfolios, and real estate development in Illinois and Georgia.

Across both brands, we prioritize structured systems, professional communication, and accountability.

How to Apply

Please submit:

• Your resume
• A short note explaining your experience with operations coordination and/or real estate support

No phone calls. Qualified candidates will be contacted.

Job Types: Full-time, Part-time

Pay: $123.00 - $300.00 per hour

Expected hours: 40 per week

Experience:

• Tenant Maintenance: 2 years (Preferred)

Work Location: Remote