Human Resource Assistant (US Operations)

Location: 100% Remote

Schedule: Monday-Friday, PST

We are seeking a sharp, detail-oriented Remote US HR Assistant with at least 2 years of dedicated US HR policy experience. Because our workforce is diverse and fast-paced, we highly prefer a bilingual candidate (English/Spanish) who can communicate seamlessly across our entire team.

In this role, you will be the backbone of our remote HR operations - managing digital onboarding, enforcing compliance, and handling field staff screening. Since this is a work-from-home position, you must be a self-starter who is highly tech-savvy and capable of maintaining flawless data privacy from a remote office.

Key Responsibilities

• US Policy & Compliance: Ensure daily HR practices strictly align with US Federal guidelines (FLSA, FMLA, ADA) and state-specific mandates (with a heavy emphasis on California labor compliance, wage/hour rules, and rest break laws).
• Bilingual Communication: Serve as a trusted point of contact for both English and Spanish-speaking team members regarding HR policies, benefits, and general inquiries.
• Remote Onboarding & Screening: Manage the full digital onboarding pipeline for incoming technicians and office staff. Coordinate mandatory background checks, drug screenings, and electronic Form I-9 verifications.
• Time Tracking & Labor Compliance: Review and audit remote/field time-tracking tools to ensure compliance with local overtime laws and break requirements before sending data to payroll.
• HRIS Maintenance: Own the accuracy of employee data, electronic personnel folders, policy sign-offs, and certification tracking.
• PST Availability: Must be available to work during Pacific Standard Time business hours

What We're Looking For:

• Experience: A hard minimum of 2 years of direct, hands-on experience managing US HR administrative and policy functions (Required).
• Language: Fluency in English is required; Bilingual proficiency in Spanish is highly preferred.
• Policy Expertise: Strong, working knowledge of US federal labor laws and multi-state compliance (California experience is a major plus).
• People-First Mentality: Ability to manage complex human emotions and workplace dynamics with a proactive attitude.
• Remote Setup: Must have a dedicated, quiet home office space with high-speed internet and a proven ability to work productively without direct supervision.

What We Offer

• Competitive salary based on experience ($10-$12/hr).
• Flexibility: Work from the comfort of your home.
• Stability: Long-term, consistent hours in a growing company.
• Impact: You won't just be a cog in the machine; you'll be shaping our company culture.

Job Type: Full-time

Pay: $27,539.30 - $33,000.00 per month

Application Question(s):

• Since this is a high-level management role, do you have a dedicated home office setup with a reliable high-speed internet connection and a backup power/internet plan?
• On a scale of 1–10, how would you rate your knowledge of U.S. Federal labor laws (FLSA, FMLA, EEO)? Can you provide an example of a time you had to update a company policy to meet a specific state or federal regulation?
• Have you managed employees across multiple U.S. states? If so, which states are you most familiar with regarding payroll and leave laws (e.g., California, New York, Texas)?
• This role requires strict adherence to Pacific Standard Time . Are you able to commit to this schedule long-term without any timezone conflicts?
• Are you comfortable using a time-tracking tool (e.g., Time Doctor) to monitor productivity in a remote work setup?

Experience:

• US Human Resource: 2 years (Required)

Work Location: Remote